Dimeo Construction has long been recognized for delivering complex commercial, institutional, and public projects across the Northeast. With decades of experience, their teams manage hundreds of subcontractors, each bringing unique compliance and documentation needs. As projects grew in scale and complexity, Dimeo faced a challenge common to large construction firms: ensuring that every subcontractor met compliance requirements without slowing down operations.
Leading the Way in Operational Excellence
For Dimeo, compliance was not just a regulatory necessity, it was critical to protecting their projects, reducing risk, and maintaining trust with clients. They needed a solution that could centralize compliance, integrate with their existing project management systems, and automate repetitive tasks. Enter Billy.
Turning a Compliance Challenge into an Opportunity
Before partnering with Billy, Dimeo relied on spreadsheets, emails, and standalone systems to track COIs, W9s, and licenses. While functional, these processes were time-consuming and prone to errors. Project managers spent hours manually reviewing documents, ensuring deadlines were met, and confirming that every subcontractor was covered according to project-specific requirements.
The lack of integration between compliance tracking and project management tools meant that critical information was often siloed. Audits required extensive cross-referencing, and the risk of overlooking expired or missing documentation was high. Dimeo’s leadership realized that the solution was not just a better tool, it had to be a system that worked seamlessly with the way their teams already operated.
A Client-Driven Partnership
What set Billy apart for Dimeo was the platform’s flexibility and commitment to listening to client needs. Rather than offering a one-size-fits-all solution, Billy worked closely with Dimeo to understand their workflows, challenges, and goals.
This collaboration led to the development of the Procore x Billy integration, a custom-built solution designed specifically to connect Dimeo’s compliance processes with their project management platform. By testing and providing feedback on the integration, Dimeo played a crucial role in shaping a tool that was not only functional for their projects but also scalable for other clients.
For Dimeo, this meant more than automation; it meant having a partner that genuinely took their suggestions seriously. Every feature, from automated COI verification to real-time syncing with Procore, was refined with direct input from the teams using it every day.
Seamless Workflows with Billy
The Procore x Billy integration transformed how Dimeo managed subcontractor compliance. Rather than juggling multiple systems, project managers now had a centralized hub where all COIs, W9s, and licenses were stored securely and updated in real time.
Automated alerts and renewal reminders ensured that subcontractors stayed compliant without constant follow-up from Dimeo’s staff. If a certificate expired or a required endorsement was missing, the system flagged it automatically, allowing teams to take immediate action.
Integration with Procore meant that compliance data flowed directly into project management workflows. Teams could assign tasks, approve subcontractors for work, and track compliance without leaving the platform they already used every day. This seamless connection reduced administrative work, minimized errors, and allowed project managers to focus on delivering projects on time and on budget.
Operational Efficiency and Risk Reduction
With Billy, Dimeo experienced a tangible shift in efficiency and risk management. The centralized compliance hub eliminated hours of manual tracking, while automated validation reduced errors and ensured subcontractors met project-specific requirements.
Executives gained clear visibility into compliance across all projects, simplifying reporting and audit preparation. Finance teams could confidently process payments knowing that subcontractors were fully compliant. For Dimeo, this meant not only saving time but also reducing liability and ensuring projects ran smoothly.
The integration also provided the ability to scale compliance operations. As Dimeo expanded into new projects and markets, Billy’s platform accommodated the increased volume of subcontractors and documentation without additional overhead.
Opening New Markets
Dimeo’s early adoption of the Procore x Billy integration had an impact beyond their own operations. By testing and refining the integration, Dimeo helped Billy understand how the platform could serve contractors in new regions. Their feedback was instrumental in opening the Massachusetts market, enabling Billy to expand its reach while maintaining the high standards of compliance automation that clients expect.
This demonstrates how strategic client partnerships can drive growth for both the client and the platform provider. Dimeo’s participation ensured that Billy’s tools were adaptable, robust, and ready for broader adoption.
Building for the Future
Dimeo’s partnership with Billy illustrates more than just improved compliance; it highlights the power of client-driven innovation. Billy’s commitment to listening and responding to client feedback resulted in a tool that not only met Dimeo’s immediate needs but also set the stage for future improvements and integrations.
The Procore x Billy integration is a model for how technology should evolve alongside its users. By prioritizing real-world workflows, ensuring seamless data flow, and automating repetitive tasks, Billy enables construction teams to focus on what they do best: building projects efficiently, safely, and with confidence.
Lessons Learned
Several key insights emerge from Dimeo’s partnership with Billy:
- Client Feedback Drives Innovation – Engaging clients early in development ensures that tools solve real problems and remain practical for daily use.
- Automation Must Be Integrated – Compliance is most effective when it flows directly into the systems teams use every day, rather than existing in isolation.
- Operational Efficiency Reduces Risk – Centralized, automated compliance tracking saves time, minimizes errors, and strengthens project delivery.
- Strategic Partnerships Open New Markets – By working with forward-thinking clients, platforms can expand geographically and improve adoption rates.
Why Dimeo Chose Billy
Dimeo’s decision to partner with Billy went beyond the technology itself. It was about collaboration, adaptability, and measurable results. Billy listened, customized, and delivered a solution that aligned with Dimeo’s operational goals, ultimately transforming how compliance was managed across the organization.
Ready to See How Billy Can Transform Compliance?
Billy is committed to building solutions that respond to client needs. From automated COI verification to seamless integrations, Billy helps construction teams streamline compliance, reduce risk, and gain operational efficiency.
Schedule a demo today to see how Billy can work with your team to centralize compliance, automate workflows, and optimize project delivery.
Frequently Asked Questions
Billy connects directly to Procore, allowing construction teams to centralize COIs, W9s, and licenses. Compliance data flows in real time, enabling automated alerts, renewals, and easy tracking without leaving the platform.
Yes. Billy is built to manage hundreds of subcontractors across multiple projects and regions. Automation reduces manual work, ensures accuracy, and scales seamlessly as project complexity grows.
Using Billy reduces administrative overhead, minimizes errors, improves audit readiness, and links compliance directly to project workflows. Teams gain visibility, save time, and reduce risk across every stage of construction operations.
