Vendor Compliance
Software Built for
Construction
Billy gives general contractors a single automated platform to collect, verify, and track every compliance document — before any subcontractor sets foot on site.
What Is Vendor Compliance Software in Construction?
Vendor compliance software in construction is a purpose-built platform that automates how general contractors collect and verify compliance documents from their subcontractors and suppliers — including certificates of insurance (COIs), W9 tax forms, business licenses, and other project-specific requirements.
Without dedicated software, most GC teams manage vendor compliance through a mix of spreadsheets, email chains, and manual follow-ups. That approach breaks down fast when you’re running multiple projects with dozens of subs. Documents expire, requests fall through the cracks, and your team is left chasing compliance instead of building.
Billy replaces that chaos with a centralized, automated workflow — so your team always knows who’s compliant, who’s not, and what needs attention today.
Watch How Billy Works
See how general contractors use Billy to automate vendor compliance from document request to verified status — all in one platform.
Everything You Need to Manage Construction Vendor Compliance in One Place
Automated Document Collection
Billy automatically requests compliance documents from your vendors and brokers — no logins required. Vendors get a simple link, upload their documents, and Billy handles the rest.
Instant COI Verification
Every COI is checked against your project’s specific requirements — coverage types, policy limits, additional insured endorsements. Billy flags deficiencies automatically.
Expiration Tracking & Renewal Alerts
Billy monitors every document across your vendor roster and sends automated renewal reminders before policies expire — keeping coverage continuous without any manual monitoring.
Multi-Document Compliance Tracking
COIs are just the start. Billy tracks W9s, business licenses, prequalification forms, and any custom document type your projects require — all in one automated workflow.
Real-Time Compliance Dashboards
Project managers and your risk team get a live view of compliance status across every vendor, every project. Green means go. Red means action required. No inbox digging needed.
AI Review Assistant
Billy’s AI Review Assistant reads and interprets COIs at speed, catching issues manual review misses and dramatically cutting time spent on document review.
How Much Is Manual Compliance Costing You?
Adjust the sliders to see your estimated time savings and annual ROI from switching to Billy.
Connects with the Construction Tech Stack You Already Use
Billy plugs directly into the platforms GCs already run their projects on — no duplicate data entry, no manual syncing, no separate compliance system to manage.
When a new vendor is added to a Procore project, Billy automatically kicks off the compliance request — no manual steps required. Your project data stays in sync so your compliance data does too.
Built for GCs Managing Complex Vendor Rosters
Billy’s vendor compliance software for construction was designed specifically for GC teams managing compliance across multiple active projects and a large, rotating pool of subcontractors and vendors.
Whether you’re a mid-market GC running 10–20 projects at a time or a large enterprise builder with hundreds of active subs, Billy scales to fit your operation. Need to screen subs before they even start? Check out Billy’s Vendor Prequalification tool.
Risk & Compliance Teams
A single source of truth for every vendor’s compliance status. Stop managing risk through spreadsheets and start managing it through a platform that gives you confidence before any sub mobilizes.
Project Managers
Know in real time whether subs on your project are compliant — without chasing anyone. Billy keeps PMs informed without adding work to their plate.
Subcontractors
Through Billy’s subcontractor portal and Insurance Wallet, vendors can manage and share documents across all GC relationships from one place.
What You’re Giving Up Without Dedicated Software
| Task | Manual / Spreadsheet | With Billy |
|---|---|---|
| Requesting compliance docs | Emails sent manually per vendor | Automated on vendor add |
| COI review | Manual line-by-line check | AI-assisted against project requirements |
| Expiration monitoring | Calendar reminders, often missed | Automated alerts to vendors & brokers |
| Compliance visibility | Spreadsheet that’s always out of date | Real-time dashboard across all projects |
| Project management sync | Manual data re-entry | Native Procore, Autodesk, CMiC integrations |
| Audit readiness | Document hunting across email folders | Full compliance history, always accessible |
| Vendor prequalification | Ad-hoc, no standard process | Structured prequalification workflow |
Two Ways to Run Vendor Compliance
Pick the plan that fits how your team is structured.
Managed Services
Billy’s team handles document collection, follow-ups, and compliance review on your behalf. Maximum time savings with a dedicated support team behind you.
- Dedicated compliance specialists
- Full document collection & follow-up
- COI review handled for you
- Priority support
Self-Service
Your team runs the platform. Billy automates the workflow and gives you the tools — you maintain full control. Best for teams that want software without outsourcing the process.
- Full platform access
- Automated workflows & alerts
- All integrations included
- Onboarding & support docs
Frequently Asked Questions
Common questions about Billy’s vendor compliance software for construction.
What documents does Billy track beyond certificates of insurance?
Billy tracks any compliance document your project requires — including W9 tax forms, business licenses, prequalification forms, signed contracts, and any custom document type you define per project or vendor tier.
Do my subcontractors need to create an account to submit documents?
No. Vendors and their brokers receive a secure link and can upload documents without creating a login. This dramatically reduces friction and gets you faster compliance from subs who aren’t tech-forward.
How does Billy handle insurance requirements that vary by project?
You can set different compliance requirements at the project level — so a high-rise job site with different liability thresholds than a renovation project will have the right requirements applied automatically to every vendor working on it.
Does Billy support vendor prequalification?
Yes. Beyond tracking compliance documents, Billy supports subcontractor prequalification — helping GCs screen and onboard vendors before they ever mobilize on a project. This adds a risk management layer on top of ongoing compliance tracking.
How long does it take to get started?
Most GC teams are up and running in Billy within days, not months. The Procore integration in particular can be live in minutes — and your vendor data syncs automatically from there.
Is Billy only for large general contractors?
No — Billy is used by GCs ranging from regional builders running a handful of projects to large national firms managing hundreds of active vendors. The platform scales to your roster and project volume.
Related Resources
More from the Billy team on construction compliance, COI tracking, and risk management.
Post-Project Warranty Insurance Compliance: The Gap Most GCs Don’t See Until It’s Too Late
Most GCs track compliance through mobilization — but what happens after the project closes? This guide covers post-project warranty coverage gaps.
Read articleBilly vs. TrustLayer: Which COI Tracking Platform Is Built for Construction?
A direct comparison of two leading COI tracking platforms — features, pricing, integrations, and which fits GCs best.
Read articleSubcontractor Prequalification Tool
Use Billy’s free prequalification tool to build a standardized screening process for new vendors before they set foot on your job site.
Try the toolStop Managing Vendor Compliance in Spreadsheets
Every day your team is chasing subs for paperwork is a day they’re not focused on the project. See how Billy works.