myCOI has been around for 15+ years. For a long time, it was the default choice for COI compliance. But over the past two years, we’ve seen a steady wave of GCs making the switch — not because they love change, but because the gaps between what myCOI was built for and what construction workflows actually need have become too wide to ignore.
This post breaks down the four most common reasons GCs cite when they switch, what the migration actually looks like, and what changes on day one.
The 4 Reasons GCs Leave myCOI
Reviews That Take Days — Sometimes Weeks
On an active jobsite, a subcontractor showing up Monday morning without an approved COI is a real operational problem. myCOI’s review turnaround has historically ranged from 24 hours to several weeks, depending on volume and staffing. For GCs managing multiple active projects, that variability creates scheduling risk and compliance gaps.
“We had subs waiting 3–5 days for COI approval. That’s a schedule delay on a live project.” — Common feedback from GCs who switched
Vendors Have to Create a Login — And Most Don’t
myCOI requires subcontractors and vendors to create an account and log in to submit their documents. For your top-tier subs this is manageable. But for the long tail of smaller trade contractors — especially those working across multiple GCs using different platforms — the friction is real. Compliance rates drop. You end up chasing the same subs repeatedly.
With Billy, subcontractors submit documents without creating any account. They receive a link, upload their COI, and they’re done. First-time submission rates improve measurably.
One-Way Procore Sync Creates Manual Work
myCOI’s Procore integration pushes data one way — from myCOI into Procore. That means any changes made in Procore don’t automatically reflect back in myCOI. For GCs who manage their vendor and subcontractor lists in Procore, this means maintaining two sources of truth — or accepting data drift.
Billy’s Procore integration is fully bi-directional. When you update a vendor record in Procore, it syncs to Billy automatically. When compliance status changes in Billy, Procore reflects it in real time.
The 200 COI Minimum Locks Out Smaller GCs
myCOI’s platform requires a minimum of 200 incoming COIs to even get access. For mid-market GCs — or for growing firms not yet at that volume — that’s a hard wall. Billy has no volume minimums. Whether you’re tracking 50 COIs or 5,000, you get the same platform, the same review quality, and the same integrations.
myCOI vs. Billy: Head-to-Head
| Feature | myCOI | Billy ★ |
|---|---|---|
| Vendor login required | ✗ Yes | ✓ No login needed |
| COI review turnaround | Days to weeks | Fast |
| Procore sync | ⚠ One-way only | ✓ Bi-directional |
| Volume minimum | 200 COI minimum | ✓ No minimum |
| Other integrations | Limited | 6+ (Autodesk, CMiC, Sage…) |
| AI-powered review | New / unproven | ✓ Core feature |
What Actually Changes on Day One
Here’s what GCs consistently report within the first 30 days after switching:
| ⚡ | Faster sub onboarding. No login requirement means subs submit on first contact. Less back-and-forth, less chasing. |
| 🔄 | Procore stays current automatically. Bi-directional sync means your Procore vendor list and compliance statuses stay in sync without manual exports. |
| 🤖 | AI Review Assistant catches issues instantly. Missing endorsements, wrong coverage limits, expired policies — flagged automatically before a human reviewer ever looks. |
| 📋 | Your ERP stays in sync too. If you’re on Sage, Autodesk, or CMiC alongside Procore, Billy connects to all of them — not just one. |
How the Migration Works
Switching COI platforms sounds painful. In practice, most GCs complete the transition in under two weeks. Billy’s onboarding team handles the data migration, integration setup, and sub communication templates. You don’t start from scratch.
1 |
Kickoff & integration setup — Billy connects to your Procore and ERP environment. Your compliance templates and requirements are configured. |
2 |
Vendor list import — Your existing vendor and sub list is imported. Billy sends them re-submission links — no new logins required. |
3 |
Review goes live — AI + human review begins on all incoming COIs. Your team gets a single dashboard view across all projects and vendors. |
📚 Related Resources
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Comparison
Billy vs Jones vs TrustLayer vs myCOI: Full Guide →
How all four platforms compare across every key feature.
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Integration
Billy + Procore: Bi-Directional COI Compliance →
How the two-way sync actually works in practice.
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Free Resource
Free COI Tracking Template (Excel) →
Useful for teams mid-migration or evaluating needs.
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Product
Billy’s AI Review Assistant →
How AI flags issues before human review even begins.
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